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Rules and Regulations in Using a Franking Machine

If your business has purchased a franking machine, you should know how to use it properly. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. The Royal Mail has standards in using a franking machine so you need to know these standards and apply them to the process. Here are the basics in using a franking machine.

First of all, it is important to have a Mail Franking License. You should know and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 before you can get your franking license. You also need to follow the rules in preparing your mails. The license is then provided by the franking machine suppliers.

Setting the machine is the next step after getting your license. Every time you need to use your franking machine, you need to do a test print first. Then set the machine to. ?0.00 This will ensure that you machine has enough ink. You can experience delays or surcharges if your mail has many illegible marks. You can claim back mistakes in franked printing, but there is a 15% charge, so be sure to get it right.

The next thing you need to do after your machine is set up is to set the correct price, time and date before you start printing. Double check what you have set all the time. Although there are machines that automatically changes the date and time, it does not hurt to be careful and to make sure that the machine is correctly sunchornized.

Use labels for envelopes or packets that have different sizes, shapes, and colors so that the marks are clear and legible. The Royal Mail is strict with illegible marks on the mail. You can get labels from your franking machine suppliers or in some online stores. You can compare prices of companies selling franking machine labels and ink and choose the most affordable one.

Your envelope should contain a return address. You should know the latest specifications on return addresses from your franking supplier. You can have your mail delayed or returned if you return address is incorrectly written

Using red ink for franking marks is the standard and for those using cleanmail products, the ink should be blue. Marks must be clear, complete and printed on the top right-hand corner of your mail.

You can save a lot on your postage fee with a franking machine. You should purchase a franking machine that fits the need of your business. Choosing the ideal franking machine for your business is easy if you go to the website showing the different types of franking machines you can buy.

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